How to communicate Workride Max to your team (Examples + 1-Page Employee Education Template)

How to communicate Workride Max to your team (Examples + 1-Page Employee Education Template)

Communicating Workride with your team

The more informed your employees are before they sign up, the smoother the experience for everyone. Below are a few ways to introduce Workride to your team, plus ready-to-use content for an employee 1-pager if you want something tangible to share.
  1. Announce via Communication:
    Use your internal communication platform or send out an email to introduce Workride to your staff.

  2. Provide Clarity with a Video:
    Include a link to our explainer video so everyone can easily understand what Workride offers - link here


  3. Understanding Workride's Savings Estimator:
    1. Estimate your savings:
      Use Workride’s savings estimator to see the financial impact of your ride benefit. For questions about how salary sacrifice affects you personally, please consult an independent financial advisor. Link to savings estimator



    2. Quoted ride price:
      Some retailers add a small surcharge, up to 5%, on Workride orders. This lets them offer their full range through Workride, including bikes already discounted or on clearance, so you can still stack your Workride saving on top of a sale price.  Check with the store if this applies when selecting your ride.

Employee Education 1 Pager

A simple one-page summary can go a long way in reducing questions before they start. We provide a template that other employers have used as a starting point - it covers the essentials about how Workride works, what employees need to know before signing up, and any internal processes specific to your organisation.

You can adapt it to suit your team, and some employers choose to have staff sign it as confirmation they've read and understood the benefit before participating.

Our team can provide you with a template like this: 

Employee Education 1 Pager Content

Overview of Workride: Employees temporarily reduce their pre-tax salary (salary sacrifice) in exchange for a bike, e-bike, or scooter benefit of their choice for commuting to and from work. Through the Workride process, employees feel a cost offset between 32-63% off, which is made possible through tax benefits.

Obligations: Workride is designed for employers to support you in commuting to work using active modes. Therefore, you must predominantly use your ride benefit for riding to and from work. Not adhering to this requirement could lead to personal tax implications.

Early Termination: Should your employment end before the 12-month lease period concludes, you must follow your early termination procedure. You will need to meet these conditions if you would like to receive your ‘Next steps’ options from Workride. This typically involves settling any outstanding salary sacrifice commitments to your employer through your final net pay, or introduced funds. For more details on this procedure, please consult with your HR team.

Insurance: We highly recommend securing comprehensive insurance for your ride benefit to protect against potential damage or loss. Please inform your insurance provider about your ride's replacement value. Note that for the first 12 months you only hold legal possession of the ride.

Understanding Workride's Savings Estimator: Estimate your savings: Use Workride’s savings estimator to understand the financial impact of your ride benefit. For questions about how salary sacrifice affects you personally, please consult an independent financial advisor.

Quoted ride price: The quoted ride price is the amount Workride pays for your chosen ride from our retail partners. The retailer may add a surcharge of up to 5% on all ride orders which is included in the quoted ride price. This surcharge ensure all bikes and e-bikes in-store at our retail partners including those on sale and clearance can be sold sustainably through Workride.

Steps to get your Workride benefit:
  1. Start: Visit workride.co.nz to begin your registration.
  2. Access: Use the organisation-provided password for employee sign-up access.
  3. Organisation and office assignment: During registration, assign yourself to your organisation and specific office.
  4. Registration ID: Complete your details to receive a unique ID code.
  5. Select your ride: Take your ID to any of the 270+ partner stores, choosing your ride with assistance from store staff.
  6. Agreements: Review and electronically sign your agreement, this will be communicated via email.
  7. Employer approval: Wait for your employer's approval; Workride then sends you a pick-up code.
  8. Pick-up: The store will contact you when the ride is ready for collection; use your code to when collecting the ride.
  9. Lease period: Begins for a 12-month period upon ride pick-up.
  10. Next Steps: Workride contacts you before your lease ends to discuss your next steps regarding ride equipment gifting.

Acknowledgement: I confirm my understanding and agreement with the terms and responsibilities associated with my participation in the Workride program. I also affirm that I have been provided with adequate information and have had the opportunity to seek clarification and independent advice on any aspects of the program.

Example Internal Communications Post / Email - Fuel Prices!

Hey Team,


With fuel prices increasing here, it’s the perfect time to think about riding to work! Not only will you enjoy fresh air, but you’ll also boost your happiness and health, all while reducing your fuel costs.

We offer Workride, New Zealand's ride to work program. This lets you exchange part of your pre-tax / gross pay for a bike or e-bike, saving you up to 32-63% on any bike or e-bike!

Check out these helpful links and reach out to HR for the company password to begin your registration:






Example Internal Communications Post / Email

Exciting News, Team! 🚲

We’re excited to partner with Workride to make your commute healthier, greener, and more affordable!

Imagine offsetting 32-63% on your next bike, e-bike, or scooter thanks to tax benefits! With Workride, it’s now possible.

Here’s everything you need to know:

Ready to get started? Just reach out to HR for the company password, register online, and kick off your Workride journey!

👉 Start here!

Hey Team,

With warmer weather here, it’s the perfect time to think about riding to work! Not only will you enjoy fresh air, but you’ll also boost your happiness and health - all while reducing your emissions.

As part of our benefits package, we’re offering Workride, New Zealand's ride-to-work program. This lets you exchange part of your pre-tax pay for a bike or e-bike, saving you up to 32-63%!

Ready to get started?

Check out these helpful links and reach out to HR for the company password to begin your registration:

Hey Team,

With summer here and amazing November sales underway, it’s the perfect time to consider riding to work! Not only will you enjoy fresh air, but you’ll also become healthier and happier while reducing your commuting emissions.


As part of our benefits package, we offer Workride, New Zealand’s ride-to-work program. This allows you to exchange part of your pre-tax pay for a bike or e-bike of your choice - meaning significant tax savings on your dream ride!

Ready to get started?

Check out the links below and reach out to our HR team for the company password to begin your registration:

Visuals for Sharing:



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